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OFFICE MANAGER (all genders)

München
Part-time
Fixed-term

JOIN US

We’re looking for a highly organised and proactive Office Manager to join the team on a part-time fixed-term contract ending 30 March 2027. Working 30 hours per week across 5 days, you’ll provide day-to-day administrative support and help ensure the smooth running of the office. You’ll play an important role in supporting the team across wider operational tasks.

WHAT YOU DO

  • Order of office material and refreshments as well as corresponding accounting.
  • Ensuring a well maintained and clean office.
  • Monthly credit card billing for all company credit cards.
  • Cooperation with landlords and service providers regarding rented areas.
  • Management of handyman work and repairs as needed.
  • Support & implementation of TISAX certification.
  • Planning, design and construction of various office spaces.
  • Responsibility for locking system & alarm system.
  • Taking care of visitors and clients in office space.
  • Processing incoming and outgoing mail & parcels.
  • Support in weekly capacity planning and house-keeping of resource management system.
  • Supporting the team with client-related admin tasks (such as uploads for DAM, filing and external link generation for projects).
  • IT First Level Support, e.g. issuing/exchanging equipment as well as returning it to the IT team, support with installation and accesses.
  • Administration of TravelPerk supporting colleagues with travel bookings and corresponding accounting.
  • Planning and execution of team and client events for all locations.
  • Contact person for the team.

WHO YOU ARE

  • You make meaningful connections and develop trust-based relationships within 
  • Be recognised by the team as a key contributor.
  • Be open to continuous learning and development.
  • You take ownership of deliverables, managing them independently and efficiently.
  • You act proactively with your leaders.
  • You probe to find out the “whys behind the whats”.
  • You always understand who your audience is and tailor messages to meet its needs.
  • You escalate issues appropriately and with good judgments.
  • You are always approachable and have a good-natured service attitude.
  • You respond quickly and be able to tolerate stress.
  • You are able to confidently hold internal information and discussions in certain topic areas.
  • You ensure a positive working atmosphere.

WHAT TO EXPECT

  • Exposure to senior global clients.
  • Working in an international and integrated team with top talents from different fields.
  • Plenty of opportunities to create big ideas, for big projects, with big impact.
  • Flexibility to work remotely: 2-3 days in the office per week, and the ability to work from home, the north pole or somewhere warmer for up to on month each year. We encourage warmer.
  • Structured onboarding, development & tools (Groove-In Buddy, Feedback talks, state of the art IT Equipment and more)
  • 28 days holiday excluding BH and your birthday off.
  • A working environment that ensures fair and equal opportunities for all. We live and support diversity, openness and mutual respect and welcome new colleagues - regardless of nationality, ethnicity, origin, religion, age, gender, gender identity and sexual orientation. You should too. It’s the 21st century.

Is it a Match?

Apply now!
We'd love to hear from you even if you do not fully meet all requirements listed above. Get in touch.